Talking to Sarah M.

Mr. B informed me of a runner who hosted a 5k last year as a final project at ACS.

Today I asked her a few questions about her process and end result!

I asked her about the course selection, and she said she used an area that required city approval. So, she had to buy insurance. She used USA Track and Field, and it cost her $125. With that, she filled out a city of Ithaca special event form, and I need to figure out if this is necessary, or if it only has to be done if I take my run off of school grounds (into the property of Tompkins County, which I was informed by Sarah M., includes Lake St....)

Apparently, to clear this with the city of Ithaca, (if I need to do that..) requires an ambulance present. Last year when Sarah did her race, she got the ambulance donated through a connection with the company... So this may prove difficult or pricy if needed.

She mentioned asking CTB/ Ithaca Bakery for donations and successfully obtaining bagels and cream cheese for the day of the race. Also she got water donated by Cayuga Medical along with a $500 donation... (WILL WORK ON THAT)

In order to really receive a lot for donations I will need to get moving right away and travel to local businesses and ask them by the end of this week. It seems they are much more willing to give if asked earlier rather than later. So in order to do this I will need to create a written (typed) letter that I can hand out to each business/organization reminding them of my cause and event information.

In order to construct this letter I will need to be clear on what approach I am taking towards my event...

This will be clear (hopefully) after meeting with the head of Camp Good Days tomorrow!!!

If she wants to collaborate, my guess is her organization already either has clearance with the city for events and has safety (ambulance) worked out etc.

We shall see what happens tomorrow with my meeting!

Also on my to-do list is make a calendar / official check list of things I need to do... this looks like it might get a little messy.

On Weds., I am going to get in touch with Mr. Redmond (athletic director) after filing out a building use form... then I can start getting donations and advertising!



McIlvennie, Sarah. Personal interview. 30 April. 2012.